About Camp Beaumont
Camp Beaumont is a leading provider of activity day camps across the UK and internationally, welcoming thousands of children each year for safe, fun, and enriching experiences. With safeguarding, health and safety, and inclusion at the heart of their operations, Camp Beaumont needed a digital solution to support their teams in protecting children and maintaining high standards across every site.
How We Helped
Key Insights
The Challenge
- A centralised platform for recording and tracking safeguarding, inclusion, and H&S concerns
- A user-friendly interface that staff could easily adopt, even during short seasonal placements
- Tools for auditing and ensuring compliance across all sites
- A secure, digital method for gaining parental acknowledgements of incidents—replacing the outdated paper-based process that posed GDPR risks and potential data loss
The Solution
After nearly two years using Patronus as part of a wider group, Camp Beaumont is now a standalone client with a fully tailored version of the platform designed around their needs.
One key feature built specifically for Camp Beaumont is the digital signature tool for incident reports. Previously, teams relied on paper forms to inform parents of incidents and collect acknowledgements—a process vulnerable to delays, missing paperwork, and GDPR compliance risks.
Now, with Patronus:
- Parents can securely view and acknowledge incidents via the platform
- Digital signatures are captured and logged directly within the system
- Staff receive real-time updates when a report is acknowledged
- Sensitive data stays secure, centralised, and audit-ready—no more lost forms or manual chasing
The Impact
- ✅ Streamlined safeguarding, H&S, and inclusion reporting across all sites
- ✅ Custom-built signature tools to replace paper forms and improve GDPR compliance
- ✅ Faster response times and better visibility for central teams
- ✅ Real-time audit trails and data-driven insights
- ✅ A supportive partnership — with team on hand for guidance and ongoing development
What Camp Beaumont Says
“The introduction and use of Patronus has been incredible for both our teams on site and our central teams in efficiently recording and tracking safeguarding, health and safety and inclusion records. For us, having something simple but effective for our teams to use was paramount — and Patronus provides this. Martin and Klaudia have been really supportive in ensuring our build meets our individual business requirements and have been on hand to walk us through all the questions we had.”